ENAR is recruiting a Junior Secretary

Deadline for applications: 18 August 2017 (midnight Central European Time)

The European Network Against Racism (ENAR aisbl) is the only pan-European anti-racism network that combines advocacy for racial equality and facilitating cooperation among civil society anti-racism actors in Europe. Our mission is to achieve full equality, solidarity and well-being for all in Europe. We want to allow all members of society, whatever their skin colour, ethnicity, sex, gender, religion, disability, age or sexual orientation, to participate and be included in society. We specifically work to combat racism and discrimination based on colour, ethnicity, national origin, nationality, religion, culture, language or legal status. We envision a vibrant and inclusive society and economy that embrace equality and diversity and the benefits of a racism-free Europe. Our staff is based in our Secretariat in Brussels and our member organisations work in all EU countries.

Job profile

The Junior Secretary will be based in Brussels. This is a full-time position. The starting gross salary is € 2,000 per month, indexed, plus benefits.

The Junior Secretary looks after the general logistical running of the office under the supervision of the Administrator. S/he supports the Administrator in all her/his tasks. S/he reports directly to the Administrator.

His/her tasks are:

Reception
-  Reception of members, guests, visitors, service suppliers, etc
-  Managing the switchboard and answering incoming calls
-  Handling of incoming and outgoing post and invoices

Secretarial – Administrative
-  Handling and updating the office agenda
-  Updating databases as requested
-  Facilitating the financial reporting to all funders, in cooperation with the Administrator
-  Preparing all needed documents and IT solutions for new interns and staff members
-  Dealing with problems with respect to IT and other logistic matters
-  Booking travel tickets and accommodation
-  Drafting travel information sheets, short letters or email messages on request
-  Supporting the Networking Officer and the Administrator with the registration of new members and membership fees
-  Making office purchases and ensuring availability of office supplies
-  Supporting minutes-taking

Organisation of events
-  Supporting the Administrator in organising all logistics
-  Sending, when appropriate, invitations & following up on registration of participants
-  Preparing participants folders, badges, table cards
-  Following up after the meeting with the evaluation and expense claim forms
-  Assessing the logistical aspects of meetings with colleagues

The Junior Secretary supports the Administrator and the team when requested. S/He does any task related to the job as deemed necessary and appropriate.

Person requirements

We are looking for a candidate who is:

-  fluent in English and French
-  open-minded, resourceful and patient
-  diplomatic and with an understanding of dealing with sensitive and confidential issues
-  able to respect deadlines and work under pressure
-  able to work both in a team and independently
-  administration and computer skills (Word, Excel, Office technology, Facebook and Access)

S/He has at least a high school diploma, office administration or adult education course, or equivalent office administration experience of at least 2 years. S/he must be able to work in an international multicultural environment and is committed to fighting racism and discrimination. The ability to communicate in Dutch is an asset.
If selected, the test and interview will be scheduled in the first half of September. The Junior Secretary should preferably start in October 2017.

ENAR strives for an ethnic and gender balance in its staff and to ensure that opportunities offered are accessible to all regardless of gender, age, race or ethnicity, religion or belief, disability, sexual orientation. ENAR encourages individuals or members of groups which are affected by racism and related discrimination to apply for this post.

Application requirements

A complete application contains:

1. An application form which consists of two parts. Please note that part 1 of this application form is not shared with the selection committee until the interview. It is also the only part of the application form that has your name and personal details. When completing part 2, please make sure not to mention your name.

2. The equal opportunities form. Although we would welcome receipt of this form, it is not mandatory. Please do not put your name on this form.

CVs or any European application forms will not be accepted. You are required to use the ENAR application form.

All information given in the application, including the equal opportunities monitoring form, will be treated in a confidential manner.

- Application form Part 1
- Application form Part 2
- Equal opportunities form

All applications should be submitted via e-mail to JobApplication@enar-eu.org by 18 August 2017 (midnight Central European Time). Please put ‘Application Junior Secretary + your full name’ in the subject line.

Within the week, we will confirm the reception of your application. Incomplete applications will not be accepted. With respect to the selection, if you have not heard from us by the end of August, please assume that your application has not been successful on this occasion. The interview and written test will be scheduled at the ENAR office in Brussels during the first half of September.

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